Job Description

FACILITIES ADMINISTRATOR
London
Full–time
PCD310056

Job description
FACILITIES ADMINISTRATOR

Key responsibilities include supporting Help Desk operations, managing office systems and workflow, assisting with payroll and scheduling, processing Purchase Orders (POs) and invoices, and coordinating agency cover.

Core Responsibilities
• Financial & HR Support: Manage Ariba/enterprise resource-planning softwareprocesses (raising POs, invoicing, receipting). Provide essential support for payroll and scheduling using Kronos/Pretium, and handle weekly agency cover administration.
• Operational Systems: Maintain accurate central office systems and records consistent with company procedures. Understand contractual requirements and manage personal workload effectively to meet team deadlines.
• Contingency & General Support: Provide Help Desk contingency support during critical staffing periods. Handle all general administrative duties (letters, filing, meeting management, ordering uniforms/PPE).
• Reporting & Leadership: Assist in the preparation of internal and client monthly reports, take meeting minutes, and deputize for the Payroll/Office Manager as required.

You will be valued and supported, and provided with first class training and competitive benefits.

Benefits

While working for the organisation, you are entitled to a number of benefits and offers from the organisation partners and other organisations, from employee assistance provided through We Care, to RAC cover and so much more, including the below;
• Progression, training and development catered to you
• Charity Work - 1 Volunteering day
• Uniform Provided
• Annual leave entitlement – 25 days plus bank holidays Pro Rata
• Charity work- Match-IT and Payroll Giving
• Refer A Friend incentives
• Workplace pension scheme with employer contributions.
• The organisation Life Assurance Scheme.
• Subsidised healthcare plan.
• Confidential Counselling Services
• 24/7 support specialising in health and medical
• Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers.

Essential requirements:
• Proven experience in a dedicated administrative role is essential.
• Possesses sound working knowledge and proficiency in key IT systems, including both cloud productivity software and the office productivity software Suite.
• Demonstrates a flexible approach to work, acting as a good team player with the ability to effectively collaborate with individuals at various organizational levels.
• Minute taking ability
• Highly organized with the ability to effectively manage workload and successfully deliver against varying deadlines
• Exposure to contract environments (schools, PFI), CAFM, Ariba, and enterprise resource-planning softwareis desirable but not essential

The organisation is committed to Inclusion and Diversity. We welcome applications from all suitably qualified candidates, regardless of their race, gender, disability, religion/belief, sexual orientation, or age. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.

Working Hours: Full-Time, Permanent, 40 hours per week, Monday - Friday between 8am and 5pm (1 Hour Lunch Break)

Location: Trinity Buoy Wharf, London, E14 0JW

This role provides comprehensive administrative support across the Tower Hamlets and Greenwich contracts, with a critical focus on upholding Health & Safety (H&S) standards and effective communication.

Salary: £36, 000 per annum