Job Description

Personal Assistant
£15.40 per hour
Temporary (4 to 8 weeks)
Manchester City Centre
Hybrid Working

Overall job purpose:
To provide high-quality administrative and organisational support to two senior leaders, ensuring effective coordination of high-volume and complex diaries, alongside reliable assistance across a busy division. This role is a temporary position, confirmed for 4 weeks, with potential extension to 8 weeks subject to review.

Key responsibilities:

• Take lead responsibility for heavy and complex diary management, including scheduling large volumes of meetings, resolving clashes, anticipating logistical needs, and ensuring senior leaders time is optimised.
• Act as a key point of contact for internal stakeholders, maintaining professional communication and ensuring timely responses.
• Prepare meeting notes, track action points, and follow up with relevant colleagues to ensure progress is maintained.
• Coordinate logistics for meetings and travel, including room bookings, itineraries, and supporting documentation.
• Work closely with the wider team to deliver ad-hoc administrative support as required, contributing to smooth operational delivery.
• Assist with general organisational tasks, maintaining accuracy and confidentiality at all times.
• Support senior leaders by proactively managing priorities and adapting to changing demands.

Candidate requirements:

• Previous experience in a Personal Assistant or senior administrative support role is highly desirable.
• Strong organisational skills, with confidence managing complex and busy diaries.
• Ability to work effectively with senior stakeholders and communicate professionally.
• Attention to detail when preparing notes, tracking actions, and handling documentation.
• Flexible, proactive, and able to respond to shifting priorities in a fast-paced environment.
• Comfortable working independently while supporting multiple leaders simultaneously.

If this sounds like the perfect role for you then please submit your CV.

This vacancy is being handled by Aspire Recruitment. Please be aware we receive a high volume of applications and regularly receive applications from candidates who exceed the job credentials. We will only contact you within the next 14 days if you are selected for interview. Should you apply for this role, we will process your data as detailed in our Privacy Policy and by applying for this opportunity I agree that Aspire Recruitment will keep me informed about potential employment opportunities regularly and that I can choose to opt out of receiving information at any time.