Job Description

Senior School Administrator

About the Role

We are seeking an experienced, organised, and professional Senior School Administrator to join our busy and supportive school team. This is an excellent opportunity for a dedicated administrator with previous school-based experience to play a key role in the smooth running of the school's administrative functions.

The successful candidate will be responsible for managing office systems, supporting staff, pupils and parents, maintaining accurate records, and ensuring high standards of administration across the school.

Key Responsibilities

• Manage the day-to-day operation of the school office.
• Maintain efficient administrative systems and processes.
• Provide a professional and welcoming service to parents, staff, pupils and visitors.
• Manage confidential pupil and staff records in line with GDPR requirements.
• Support attendance monitoring and pupil data administration.
• Coordinate communication between the school, families and external agencies.
• Assist with recruitment, HR administration and safer recruitment processes.
• Support school finance activities, including orders, invoices and budget monitoring.
• Ensure compliance with safeguarding procedures and school policies.
• Provide administrative support to senior leaders as required.

Essential Requirements

The successful candidate will have:

• Previous experience working within a school office, academy or educational setting.
• Experience managing administrative systems and office procedures.
• Excellent organisational and time-management skills.
• The ability to prioritise competing deadlines and work effectively under pressure.
• Strong written and verbal communication skills.
• A high level of accuracy and attention to detail.
• Experience dealing professionally with parents, staff, pupils and external agencies.
• Competent Microsoft Office skills, including Outlook, Word, Excel and Teams.
• Experience maintaining confidential records and handling sensitive information.
• Knowledge of safeguarding responsibilities and GDPR requirements.
• An Enhanced DBS certificate or willingness to undergo one immediately.
• Availability to work for two weeks during the summer holiday period.

Highly Desirable

Candidates with the following experience will be at a distinct advantage:

• Experience using Bromcom MIS.
• Experience managing attendance and pupil data.
• Previous employment within a Harris Federation school or similar Multi-Academy Trust (MAT).
• Knowledge of school finance procedures, including ordering, invoicing and budget monitoring.
• Experience supervising or line-managing administrative staff.
• Experience coordinating recruitment, HR administration and safer recruitment processes.
• First Aid certification.

Personal Qualities

We are looking for someone who is:

• Calm, approachable and professional.
• A confident problem-solver with a proactive mindset.
• Able to work independently and use initiative.
• Highly reliable with excellent attendance and punctuality.
• Flexible and adaptable in a fast-paced environment.
• Committed to delivering exceptional customer service.
• Skilled at building positive relationships with families, colleagues and external partners.