Job Description

Events Assistant
PCD330325
Full-time

Job Description
Are you looking for a new opportunity in events/conference coordination? Do you have proven experience in conference/events services? Do you have experience in supervising staff? If yes, then this role may be for you!
This prestigious University is looking for a dynamic team member to join their Estates and Facilities Management Team facilitating their goal to create fantastic events for internal and external clients.
You will be responsible for the operational supervision of the commercial offer for conferences and other bookings, including securing business, coordination, financial processes and delivery as directed by the Commercial Operations Manager. To offer this service both internally within the University and externally. To coordinate a service which is flexible and sometimes requires unsociable hours of work.
This role is 100% office based and is an immediate start.

the organisation duties:
- To arrange show rounds of facilities for external and internal customers
- To support and operationally supervise the smooth running and professional organisation of conference, functions and events booked through the Conference Services office
- To complete booking forms, contracts, terms and condition of hire and other documentation required by the organisation and the College
- To support any bookings arising from external (or internal) hire of the campus as a film location
- To support the sales and marketing strategy for the College’s residential, catering and leisure facilities
- To attend any promotional events and exhibitions with the team, including assisting in the arranging and manning of exhibition stands at trade shows
- Maintain ongoing communication with customers in relation to their event
- To liaise closely with College facility providers and colleague involved in the provision of services across the campus, ensuring their efficient and cost-effective delivery
- To accurately record all conference and event enquiries in the appropriate databases
- Early-morning, evening and weekend work, as well as being on call for clients during events and according to the needs of the business