Job Description

Administrative Officer

28 Hours Per Week

3 Month Contract

Needed ASAP

1. Providing a range of administrative and front of house services utilising organisational policies, procedures and digital systems.

2. Organise and progress the full range of activities associated with the management of business meetings, ensuring efficient and effective planning for a single or series of meetings, addressing timelines, notifying participants, venue\location (including use of digital technology), refreshments, agenda preparation, minuting and progress chasing agenda items and follow up actions.

3. Provide written, verbal and e-correspondence, in collaboration with management and operational colleagues, ensuring prompt, courteous and appropriate responses.

4. Undertake desk top research on behalf of colleagues and management to inform responses to correspondence received or to enable the completion of specific reports.

5. Produce presentations, written and financial reports for management, including formatting of information and data, which is consistent with organisational and regulatory standards.

6. Maintain and support the development of management information systems to enable the extraction, tracking and presentation of accurate data. To be responsible for the quality, accuracy and timeliness of data inputted and contribute to and implement approaches to improve the quality of data.

7. Utilise Action for Children’s and other organisations operating frameworks and systems to input and source information. To prepare reports, as directed by management or colleagues.

8. Contribute to income and expenditure reporting, referring to budget and financial reports using Action for Children corporate systems and relevant databases.

9. Retain up-to-date and accurate records of financial transactions through the inputting and retrieval of data from information systems, including the payment of invoices, purchase orders and petty cash, card readers, on-line payments and P cards.

Recruitment is done in line with safe recruitment practices. 4Recruitment Services is an equal opportunities employer.

To discuss this vacancy in further detail or any other vacancies, please contact our Team on (phone number removed) or email