Job Description

Events Officer - University of Southampton - SO14 1BJ

3 month opportunity

17 - 19.50 per hour

Full Time - Monday - Friday

Are you an organised and creative events professional who thrives on bringing people together? We're looking for an enthusiastic Events Officer to support the delivery of a diverse programme of high profile events, helping to engage key audiences and enhance the organisation's reputation.

This is an exciting opportunity to join a busy Communications team, working across a variety of in person and online events, from receptions and dinners to large-scale flagship events.

About the Role

Reporting to the Events Manager, you will play a key role in planning, coordinating and delivering a wide range of events. You'll provide both administrative and creative support, ensuring every event runs smoothly and delivers an outstanding attendee experience.

Key responsibilities include:

• Supporting the planning and delivery of a varied annual events programme.
• Coordinating event logistics, suppliers, venues and delegate requirements.
• Managing event registrations and attendee communications.
• Creating engaging event materials, communications and promotional content.
• Working with communications colleagues to promote events across multiple channels.
• Producing creative assets such as presentation slides and social media graphics.
• Managing event correspondence and team inbox activity.
• Supporting post-event evaluation, reporting and continuous improvement.
• Providing advice and support to colleagues organising their own events.
• Assisting with the coordination of student ambassadors and temporary event staff.

What We're Looking For

• Experience in event planning, coordination and delivery.
• Strong administrative and project coordination skills.
• Experience working in a customer facing environment.
• Excellent written and verbal communication skills.
• Strong attention to detail and the ability to manage multiple priorities.
• A proactive approach with the confidence to solve problems independently.
• Excellent interpersonal skills and the ability to build relationships with a wide range of stakeholders.
• The ability to work effectively under pressure and meet tight deadlines.

Desirable Experience

• Project management experience.
• Experience supervising temporary staff or ambassadors.
• Experience creating event materials, invitations or communications.
• Experience using creative design software.

Why Join Us?

• Work on a varied programme of engaging and high profile events.
• Collaborate with colleagues and stakeholders across the organisation.
• Develop your event management, communications and creative skills.
• Make a meaningful contribution to audience engagement and organisational reputation.

Additional Information

• The role is primarily office based with some public-facing interaction.
• Occasional evening and weekend work will be required to support event delivery.
• Some UK travel may be required.

If you're a highly organised events professional who enjoys creating memorable experiences and delivering outstanding service, we'd love to hear from you.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.