Job Description

Fawkes & Reece are currently recruiting for an Administrator on behalf of one of our valued clients. This is an excellent opportunity for someone looking to gain administration experience within a supportive and busy team.

This is a temporary position starting as soon as possible, with approximately one month's work available.

Please note: Due to the location of the office, there are no public transport links available. Candidates must therefore have their own transport.

The Role

As an Administrator, you will play a key role in supporting the day-to-day operations of a busy facilities and maintenance department. Responsibilities will include:

• Managing a busy helpdesk inbox, responding to queries and prioritising requests
• Coordinating and scheduling planned and reactive maintenance works using internal systems
• Liaising with clients, suppliers, and engineers to ensure work is booked, confirmed, and completed
• Maintaining accurate records of jobs, quotations, purchase orders, and compliance documentation
• Raising and processing purchase orders accurately
• Managing purchase orders within the procurement system
• Tracking orders through to delivery and completion
• Coordinating deliveries of materials to site and ensuring project timelines are met
• Matching supplier invoices against purchase orders
• Resolving supplier queries and invoice discrepancies
• Updating CAFM systems and supporting KPI and SLA reporting
• Assisting with health and safety administration, including inductions and training records
• Providing general administrative support across the department

About You

We are looking for someone who is organised, reliable, and able to work effectively in a fast-paced environment. Previous administration experience is desirable but not essential.

The ideal candidate will have:

What's on Offer?

• Strong attention to detail
• Good numerical accuracy and confidence working with figures
• Excellent time management and organisational skills
• The ability to work under pressure and manage competing priorities
• Clear and confident communication skills
• The ability to follow procedures and company policies
• A professional approach to handling confidential information

12.71 per hour
Immediate start available
Approximately one month's work
Full-time hours
Supportive working environment

If you would like to apply for this role, please send an up-to-date CV to Hazel Baron through the website.