Job Description

Office Coordinator (Temporary)

Location: Holborn
Duration: 2 months initially (potential to extend, TBC Perm notices.)
Start Date: ASAP (Wednesday/Thursday start available)
Pay Rate: 16- 18 per hour
Working Pattern: 4 days per week (office-based)

• Monday - Thursday, 8:30am - 5:30pm

Overview

We are seeking a proactive and personable Office Coordinator to join a busy and dynamic London office. This role sits within the People function and plays a key role in ensuring the office runs smoothly while delivering an excellent experience for employees and visitors.

This is a fast-paced, collaborative environment with a strong focus on employee engagement, events, and day-to-day operational excellence.

Key Responsibilities - please note this is a perm job spec, not all responsibilities will be covered in the role.

Office & Operations Support

• Act as the main point of contact for all day-to-day office queries
• Manage front-of-house duties including greeting visitors and handling deliveries
• Liaise with building management regarding access, maintenance, and office requests
• Oversee office supplies, kitchen stock, and general inventory
• Conduct regular office checks and proactively resolve or escalate issues
• Support vendor coordination, purchase orders, and invoice tracking
• Assist with IT and equipment setup for new starters
• Maintain office systems such as digital signage
• Ensure health & safety compliance, including first aid and fire safety processes
• Support sustainability initiatives and office best practices
• Assist with budgets, expense tracking, and cost-saving initiatives
• Support wider office projects (e.g. office moves, audits)
• Assist with offboarding processes, including equipment returns

Employee Experience

• Coordinate onboarding logistics for new starters (workspace setup, welcome support, tours)
• Organise and support office events such as team lunches, social gatherings, and internal initiatives
• Assist with larger events including seasonal parties, wellbeing activities, and company-wide programmes
• Support visiting employees from other offices
• Coordinate catering and logistics for meetings and team onsite events

About You

• Highly organised with strong multitasking ability
• Proactive, solutions-focused, and able to use initiative
• Friendly, approachable, and confident in a front-facing role
• Comfortable working in a fast-paced, ever-changing environment
• Strong communication and interpersonal skills
• Tech-savvy and comfortable using tools such as Slack, Zoom, and Google Workspace
• A team player with a flexible, can-do attitude

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.