Job Description

Facilities Administrator
Manchester City Centre
Full-time, Temporary (40 hours per week, Monday Friday)
£13.45 per hour Benefits

About the Role
We are seeking a proactive and organised Facilities Administrator to support the delivery of facilities management services across a portfolio of buildings in Manchester City Centre. Working closely with the Facilities Manager and wider team, you will help ensure that all planned and reactive maintenance activities are carried out efficiently, professionally, and in line with company standards.
This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and is confident liaising with stakeholders at all levels.

Key Responsibilities
Provide administrative support and coordination for facilities management services delivered by both in-house teams and external contractors.
Ensure all parties understand the importance of timely completion of works.
Build and maintain effective working relationships with stakeholders and key contractors.
Support budget awareness by helping ensure services are delivered within financial constraints and represent best value.
Raise accurate purchase orders in a timely manner.
Collate compliance and service records across multiple sites in line with legislation and company policy.
Maintain and update SharePoint and ensure filing systems are robust and easy to use.
Act as a coordinator for external subcontracted works.

Carry out any other tasks reasonably requested by management within your area of competence.

Key Skills & Qualifications
Excellent communication skills with the ability to engage professionally with stakeholders at all levels.
Flexible attitude with a willingness to undertake training and support team development.
Strong IT skills, including Microsoft Office and systems such as Fixflow.
Confident interpersonal skills with the ability to influence effectively.
Smart, presentable, resilient, and comfortable working under pressure to meet deadlines.
Proactive, adaptable, and able to respond positively to issues as they arise.
Strong team player with a collaborative and problem-solving mindset.
Willingness to travel occasionally to apartment blocks as required.

Why This Role?
£13.45ph
Holiday pay
Pension
40 - hour working week
Temporary role could be a permanent opportunity
Manchester city centre based

Interested?
If this sounds like the kind of opportunity you d like to explore, apply now or get in touch for a confidential conversation.

Please call Helen on (phone number removed) or email: (url removed)

This vacancy is being handled by Aspire Recruitment. Please be aware we receive a high volume of applications and regularly receive applications from candidates who exceed the job credentials.
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